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  Submission form and video waiver must be turned in to EHRS and videos posted on YouTube  by Monday, September 2, 2013. See instructions on posting procedures below.

Contest Rules

  All videos must:

  • Be between 2 and 3 minutes long.
  • Incorporate the 2013 Safety Fair theme: Safety dePENNds on You!
  • Have no copyright violations (slogans, music or images).
  • Not contain any inappropriate content (language, images, procedures, etc.).  EHRS reserves the right to disqualify any video submissions deemed inappropriate.
  • Contain original, royalty-free music or you must have written permission to use that piece of music. Use of copyrighted music without written permission is not permitted.  To find royalty-free music, do an Internet search for "royalty-free music" or "free music."
  • Include the phrase “EHRS2013VIDEO” as part, but not all, of your title when you post the video on YouTube. (i.e. “EHRS2013VIDEO:titleofvideo” where titleofvideo is replaced with your unique title).
  • Be created by current members of the submitting lab. Prizes are awarded per video/lab.
  • Be posted on YouTube by Monday, September 2, 2013.

  A completed submission form and Photograph Authorization and Release waiver forms, available in PDF format, must be email to  Please use “EHRS2013VIDEO as the subject heading.  All persons appearing in the video must complete a Photograph Authorization and Release waiver form.  All forms must be received by Monday, September 2, 2013.

               * save PDF forms to your computer to access fillable fields

How to Submit and Post Your Video

  • Upload your video to YouTube. Instructions are available at YouTube's Getting Started page.
  • Include the phrase EHRS2013VIDEO in your posting title, but do not make the phrase your full title.
  • Tag your video EHRS2013VIDEO.
  • Set your video's privacy to "Public".
  • Mark down your video's YouTube URL and enter it on the submission form.
  • Your video will be reviewed by EHRS staff and linked on the EHRS at Penn Facebook page.

The Judging

  Eligible videos in the 2013 Penn Safety Fair Video Challenge will be linked on the EHRS at Penn Facebook page where the Penn community can like their favorite video.  Voting will be open from September 9 – 20, 2013.  The video that receives the most LIKEs wins the challenge.  The laboratory producing the winning video will be rewarded with a Pizza Party!


  Campus-wide voting will take place from September 9 - 20, 2013.

The Contest Legalities

  • By completing 2013 Penn Safety Fair Video Challenge submission form, the participating lab and its members confirm that they have read and agree to abide by the contest rules stated above, that they the rightful creator(s) of the video and that the video contains original work that does not violate any applicable copyright laws.
  • By completing the Photograph Authorization and Release waiver form, all individuals in the video give Penn, its employees, agents, successors, assigns, and those acting with its permission or on its behalf, the right and permission to use, copyright, publish, republish and distribute any such photograph or video of themselves for any and all purposes without compensation.  All individuals in the video agree that Penn may use such photographs and video content, in whole or in part, in any manner and in any media, including in composite, altered or distorted form. All individuals in the video understand that the uses may include, without limitation, reproductions on the World Wide Web, in conjunction with any printed or electronic matter, and in connection with any efforts publicizing, promoting or otherwise related to Penn.   All individuals in the video understand that their likeness may be used in lectures, articles, textbooks and other educational materials prepared by or for Penn.  All individuals in the video waive any right that they may have to inspect or approve the finished products or materials containing their likeness or the printed matter that may be used in connection with such photographs.