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1.1
This policy is designed to ensure that University faculty and staff comply with the "Lockout/Tagout" program. This program establishes procedures for using energy isolating devices to disable machines or equipment to prevent unexpected start up or release of stored energy that may cause injuries.
1.2
This policy applies to all University employees who may perform service and/or maintenance on machines and equipment capable of "unexpected" start up or release of stored energy.
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2.1
Authorized Employee is an employee who locks out or tags out machines or equipment in order to service or maintain them. All authorized employees must successfully complete the required training.
2.2
Affected Employee is an employee whose job requires him/her to operate or use a machine or equipment on which servicing or maintenance is being performed under Lockout/Tagout or whose job requires him or her to work in an area in which such servicing or maintenance is being performed. An affected worker cannot perform work under a Lockout/Tagout permit.
2.3
Contractor is any individual or firm working at the university that is not a university employee.
2.4
Energy Isolating Device is a device that prevents the transmission or release or energy. An "energy source" is any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal, or other energy.
2.5
Lockout is the placement of a locking device on an energy-isolating device that ensures the equipment being controlled cannot be operated until the lockout device is removed. "Lockout device" is a device that utilizes a positive means such as a lock, either key or combination type, to hold an energy-isolating device in the safe position.
2.6
Other Employees are those whose work operations are or may be in an area where energy control procedures are utilized.
2.7
Tagout is the placement of an attachable tag on an energy-isolating device to indicate that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed.
2.8
Tagout Device is a prominent warning device, such as a tag and a means of attachment, which can be securely fastened to indicate that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed.
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3.1
The Office of Environmental Health and Radiation Safety (EHRS) and the Office of Fire and Emergency Services (OFES) are responsible for developing and maintaining the Lock Out /Tag Out Program (LOTO). EHRS/OFES provide all necessary core training. EHRS/OFES will periodically inspect LOTO projects and conduct an annual program review.
3.2
All schools and centers will ensure employees are trained in coordination with EHRS/OFES. Schools and centers will conduct an annual review of their programs.
| 3.2.1. |
Supervisors must ensure employees are trained on equipment/operation-specific LOTO procedures. |
3.3
Supervisors must ensure that all LOTO requirements are followed.
3.4
Contractors performing work at the University must follow, at a minimum, the University of Pennsylvania program and procedures.
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4.1 Written Program and Procedures
Each school and center must have operation/equipment -specific written procedures for hazardous energy control. These procedures are detailed in an appendix in the University's written Lockout / Tagout Program. Lockout / Tagout procedures should only be initiated by authorized employees.
4.2 Contractors
The University of Pennsylvania and the outside Contractor firm must inform each other of their respective Lockout/Tagout procedures. The responsibility of training outside contractor employees lies with their employer.
| 4.2.1. |
The contractor LOTO program must be reviewed by an authorized or affected University employee in detail to ensure that University employees could not be injured as a result of allowing the Contractor's LOTO program and procedures to be implemented at the facility. If there are any discrepancies, it is the responsibility of the University of Pennsylvania to ensure that University employees understand and comply with any restrictions and prohibitions of the outside contractor's LOTO program. |
4.3 Training
Employees shall be trained so that they understand the purpose and function of the LOTO program and procedures. Employees shall also be trained so that they understand the purpose, contents and requirements of 29 CFR 1910.147, The Control of Hazardous Energy (Lockout/Tagout).
| 4.3.1. |
Authorized Employees shall receive training in the recognition of sources of hazardous energy, the types and magnitudes of hazardous energy and the means and methods of isolation and control. |
| 4.3.2. |
Affected Employees shall be instructed in the purpose and use of the University's LOTO program. |
| 4.3.3. |
Other Employees shall be instructed about the University's LOTO program and about the prohibition against attempting to restart equipment, machines or systems that have been locked and tagged out of service. |
| 4.3.4. |
EHRS/OFES or their designee will conduct hazardous energy control training for all authorized employees. |
| 4.3.5. |
Supervisors at each school or center provide site and/or equipment specific training. |
| 4.3.6. |
Retraining is required whenever there is a change in job assignment, machines, equipment or processes that present a new hazard or a change in the energy control procedures. |
4.4 Record Keeping
EHRS will maintain training records, including each employee's name and dates of training. EHRS will also retain records of the annual Lockout / Tagout program audit.
| 4.4.1. |
Each school/center will maintain training records for their employees.
| 4.4.1.1. |
Each school/center will maintain records of their annual audits. |
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The documents listed below may be obtained from the Office of Environmental Health and Radiation Safety.
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