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LABORATORY MOVE-IN CHECKLIST (INTERNAL MOVE)
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Welcome to your new laboratory! The Office of Environmental Health and Radiation Safety is providing this checklist to assist you in setting up a safer laboratory.
EMERGENCY INFORMATION AND EQUIPMENT Post Penn's Emergency Phone Number "511" in your laboratory. Familiarize yourself with the locations of exits, eyewashes, safey showers and spill kits. Keep the areas surrounding exits, eyewashes and safety showers free of storage. Test the eyewash in your laboratory, if it drains into the sink or is plumbed to a drain, and continue to test it on a weekly basis. Contact your building administrator if you do not have an eyewash, if your eyewash is not functioning properly or if it drains to the floor. Check the inspection tag on the safety shower to ensure that it has been tested within the past year. Contact your building administrator if the safety shower inspection is not current or if the inspection tag is missing. If your laboratory uses hydrofluoric acid, mount a Hydrofluoric Acid First Aid Kit in an accessible location. Hydrofluoric Acid First Aid Kits are can be purchased from EHRS at: http://www.ehrs.upenn.edu/programs/labsafety/chp/appendixm.html. SIGNS AND POSTINGS Request and post revised room signs. Make certain all laboratory hazards are indicated on the sign. The Room Sign Request Form is available at: http://www.ehrs.upenn.edu/programs/labsafety/chp/appendixi.html. Update and post the Chemical Hygiene Work Plan. The Chemical Hygiene Work Plan is available at: http://www.ehrs.upenn.edu/programs/labsafety/chp/2002Workplan.pdf. Demarcate all designated areas. Refer to the Chemical Hygiene Plan for a list of chemicals that must be stored and used within a designated area: http://www.ehrs.upenn.edu/programs/labsafety/chp/toc.html. Designated Area tape can be purchased from EHRS. The order form is available at: http://www.ehrs.upenn.edu/programs/labsafety/chp/appendixg.html. Post the universal biohazard symbol on all equipment (centrifuges, water baths, cryogenic freezers, incubators, freezers, refrigerators, etc.) that comes in contact with biohazardous materials. If you work with human source material, update your Exposure Control Plan. The Exposure Control Plan is available at: http://www.ehrs.upenn.edu/programs/bio/ecp/default.html. Establish a chemical waste collection location in your laboratory and post the Satellite Accumulation Sign. The Satellite Accumulation sign is available at: http://www.ehrs.upenn.edu/programs/labsafety/chp/satellite_area.html. If you work with lasers, update your laser registry and laser warning signs. The Laser Registry Form is available at: http://www.ehrs.upenn.edu/programs/laser/registry.html and the Laser Warning Sign Request Form is available at: http://www.ehrs.upenn.edu/programs/laser/sign_request.html. Label all laboratory refrigerators, microwaves and ice machines. Household grade refrigerators should be labeled "No Food or Flammable Liquid Storage." Microwaves and ice machines should be labeled "Laboratory Use Only." Labels can be ordered at: http://www.ehrs.upenn.edu/programs/labsafety/label_sign_request.html. Label areas where hydrofluoric acid is stored. Labels can be ordered at: http://www.ehrs.upenn.edu/programs/labsafety/label_sign_request.html. LABORATORY EQUIPMENT Check that the fume hood and fume hood alarm is working properly. Contact your building administrator if they are not. Check that your biological safety cabinet has been certified within the past year. If you moved a biological safety cabinet into your new laboratory, it must be recertified prior to use. Contact EHRS at 215-898-4453 to request a certification. Check that the internal gas connections in your incubators are intact. CHEMICAL STORAGE Properly segregate liquid and solid chemicals into hazard classes (acids, caustics, flammables, oxidizers, water reactives, etc.) as described in the Chemical Hygiene Plan: http://www.ehrs.upenn.edu/programs/labsafety/chp/storage.html. Properly store all flammable liquids in fire rated cabinets. These cabinets are labeled “Flammable” and are typically found under the fume hood or can be free standing. No more than 10 gallons of flammable liquids may be stored outside of a fire rated cabinet. Properly secure all compressed gas cylinders as described in the Chemical Hygiene Plan: http://www.ehrs.upenn.edu/programs/labsafety/chp/storage.html. Properly store and dispense hazardous gas cylinders as described in the following Hazardous Gas Guidelines: http://www.ehrs.upenn.edu/programs/labsafety/chp/sop/haz_gas.html. INFECTIOUS WASTE Familiarize yourself with the location of the autoclave(s) in your building. Dispose of infectious waste according to your school’s policy: http://www.ehrs.upenn.edu/resources/waste/bio/default.html. RADIOACTIVE MATERIALS Apply for a license to use radioactive materials as described in the following: http://www.ehrs.upenn.edu/programs/radiation/licensing.html. Radiation Safety personnel will meet with you to go over requirements. LABORATORY AUDITS EHRS periodically inspects all research laboratories for compliance with Penn’s Chemical Hygiene Plan and Biosafety Manual. Review the pre-audit checklist: http://www.ehrs.upenn.edu/programs/labsafety/preaudit/default.html. TRAINING All laboratory personnel must complete initial Laboratory Safety training when hired and annual update training thereafter. All laboratory personnel who work with human source materials, HIV or Hepatitis B viruses must complete annual Bloodborne Pathogens training. Training information is available at: http://www.ehrs.upenn.edu/training/index.html. EHRS CONTACT INFORMATION If you need further assistance in setting up your new laboratory, please contact EHRS at 215-898-4453 or ehrs@ehrs.upenn.edu.
The Office of Environmental Health and Radiation Safety
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